E-Safety Policy

 

Dragonfly Leisure

Review Date: July 2022

Reviewed Annually

 

Rationale

The internet and other technologies are powerful tools which open up new opportunities. Electronic communication promotes effective teaching and learning through the multiplicity of digital and information applications. All staff should have an entitlement to access such technologies, to enhance motivation and engagement and thus facilitate continued improvements in standards.

The requirement to ensure that staff are able to use technologies appropriately and safely should be addressed as part of the wider duty of care to which all those who work in the centre. This e-safety policy should ensure safe and appropriate use. The implementation of this strategy

involves all stakeholders. 

 

Purpose

The use of new technologies can put staff at risk therefore this policy addresses some of the dangers they may face, including:

x Access to illegal, harmful or inappropriate images

x Unauthorised access to, or loss of inappropriate sharing of personal information

x Access to harmful websites for exam those devoted to weapons production how to take ones own life or promoting high risk behaviours

x The risk of being subject to grooming via the internet, and possibly meeting high risk individuals offline

x The sharing and /or distribution of personal images without the individuals consent or knowledge

x Inappropriate communication with others including strangers (messenger)

x Cyber bullying

x Access to unsuitable video/internet games

x The inability to evaluate the accuracy and relevance of information on the internet

x Plagiarism and copyright infringements

x Illegal downloading of files

x The potential for excessive /obsessive use

 

Acceptable User Policies

 

Dragonfly Leisure will try to ensure that staff in appropriate roles have good access to ICT to enhance their work. Relevant staff are provided with a username and strong password by the ComƉanLJ͛Ɛ CEO͕ once they have signed the appropriate acceptable user policy.

Acceptable user policy is intended to ensure:

That all users will be responsible and stay safe while using the internet and other communications technologies for work, personal and recreational use.

ICT systems and users are protected from accidental or deliberate misuse that could put the security of the systems and users at risk.

Use of digital and video images ʹ Photographic, Video Staff take and use digital/ video images to support work aims but must follow the centres polices

concerning the sharing, distribution and publication of those images. Those images should only be taken on centres equipment or equipment that has been shown to centre manager. Written permission from parents or cares will be obtained before photographs of customers and

young persons are published on centres website or used for publicity that reasonably celebrates success and promotes the work of the centre.

Communications

Staff members will be provided with individual email addresses for work related use and must immediately report to the centre manager if they receive any email that makes them feel uncomfortable, is suspicious, offensive, threatening or bullying in nature and must respond to any such email.

Any communication between staff and parents/cares (email, chat etc) must be professional in tone and content.

PERSONAL EMAIL ADDRESSES, TEXT MESSAGING OR PUBLIC CHAT/SOCIAL NETWORKING PROGRAMMES MUST NOT BE USED FOR COMMUNICATIONS.

Staff should be not engage in social conversations with each other via email, text or social networking sites such as Facebook and Messenger Users need to be aware that email communications may be monitored.

 

Responding to incidents of misuse It is anticipated that all members of the centre will be responsible users of ICT, however, there may

be times when infringements of the policy could take place through careless or irresponsible or, very rarely, through deliberate misuse. If members of staff suspect that misuse might have taken place, but that the misuse is not illegal it is essential to report it to the General Manager as soon as possible and it will be dealt with through disciplinary procedures. This e-safety policy should be used in conjunction with all other child protection policies.